An HVAC submittal is a collection of documents and product information that contractors submit to the design team for approval before purchasing equipment and materials. Submittals verify that proposed equipment meets specification requirements and design intent. They are required contractual deliverables that establish a documented approval trail.
Required Documentation
Submittals typically include manufacturer cut sheets, equipment performance data, installation instructions, warranty certificates, and certifications. For equipment like chillers and boilers, submittals must show capacity in tons or BTU/hr, efficiency ratings (SEER2, AFUE, COP), refrigerant type, and electrical requirements. Controls and valves require detailed functional specifications. All documents must clearly reference specification section numbers and contract requirements.
Review and Approval Process
The design engineer reviews submittals against specification requirements and either approves, approves with conditions, or requests resubmission. This process ensures equipment selections match the design and project requirements before purchasing occurs. Approved submittals become part of the contract record. During commissioning, technicians verify that installed equipment matches approved submittals. Proper submittal procedures prevent costly equipment changes and installation delays.